Workday

Visier can retrieve data through this connector if the following requirements are met.

For more information about the data gaps, limitations, and performance expectations of the connector, see Workday Data Coverage and Performance.

For more information about the data that is retrieved through this connector, see the Connector Definitions.

Prerequisites

  • Create an integration user in Workday.
  • Workday Reports-as-a-Service (RaaS) is required in some scenarios. For example, when there are international assignees.

Integration user

Create an integration user in your source system and assign it the appropriate security access so that Visier can retrieve your source data through this user.

Access

Description

Domain Security Policy permission

You can assign this permission within a security group. You can then assign the security group to the integration user.

Read access to service endpoints

Visier requires read access to the following service endpoints:

Financial_Management Service

  • get_Currency_Conversion_Rates

Integration Service

  • get_References (Required)
  • get_Event_Detail (Required)

Compensation Service

  • get_Compensation_Grades

Human_Resources Service

  • get_Locations
  • get_Job_Family_Groups
  • get_Job_Profiles
  • get_Workers (Required)
  • get_Organizations (Required)
  • get_Worker_Event_History (Required)
  • get_Employee_Reviews
  • get_Positions

Recruiting

  • get_Candidates
  • get_Job_Requisitions
  • *get_Job_Application_Additional_Data
  • *get_Assess_Candidate
  • *get_Recruiting_Assessment_Category_Security_Segments
  • *get_Recruiting_Assessment_Categories
  • *get_Recruiting_Agencies
  • *get_Interviews
  • *get_Interview_Feedbacks
  • *get_Job_Posting

Talent

  • *get_Skills
  • *get_Talent_Pools
  • *get_Talent_Surveys

Workday_Connect

  • *get_Campaign_Categories

Note:  

  • Access to required endpoints is critical. Without access, the data connector won’t work.
  • Endpoints marked with * are not automatically mapped to Visier’s data model. If loaded, you must manually map your data to Visier’s data model.

Connector credentials

Workday supports the following methods for authentication:

  • Basic (username and password)
  • OAuth 2.0 (authorization code grant)

Basic authentication

You need to provide the following credentials to Visier so that we can retrieve data from your source system. To provide your credentials in Visier, see Set Up Data Connectors.

Credential

Description

Example

Domain name

The URL of your Workday instance.

https://services1.myworkday.com

https://wd2-impl-services1.workday.com

Username

The integration user’s username.

IntegrationUser

Password

The integration user’s password.

Password1234

Implementation name

The tenant ID.

vcorp

Integration system ID (Optional)

To connect your custom attributes, provide an integration system ID. This is the result of creating a custom field override integration for Worker data in Workday.

Note: Visier can only accommodate a single integration system ID, so you need to add every custom or calculated field that you want to bring into Visier to the same Workday system integration.

b0685b69d8ac412582c0a44d7973f707

OAuth 2.0 authentication

You will have to set up an API client in Workday that uses the authorization code grant type. When setting up the client, we recommend that you select a non-expiring refresh token because Visier runs jobs on a scheduled interval. You won't have to worry about regenerating and reconnecting when the token expires at the end of its validity period. When the token expires, Visier will not be able to authenticate against Workday until the credentials are updated with a new token.

After you configure the API client in Workday, you will have an API client ID, client secret, and refresh token.

You need to provide the following credentials to Visier so that we can retrieve data from your source system. To provide your credentials in Visier, see Set Up Data Connectors.

Credential

Description

Example

Domain name

The URL of your Workday instance.

https://services1.myworkday.com

https://wd2-impl-services1.workday.com

Username

The integration user’s username.

IntegrationUser

API client ID

The unique identifier of the API client you created in Workday to connect to Visier.

Mixed-case alphanumeric string

Client secret

The client secret of the API client you created in Workday to connect to Visier.

Lowercase alphanumeric string

Refresh token

The generated token of the API client you created in Workday to connect to Visier.

Lowercase alphanumeric string

Implementation name

The tenant ID.

vcorp

Domain security policy permissions

The following operation, domain security policy, permissions, and functional areas are needed for this connector to extract the correct data.

Operation

Domain Security Policy

Domain Security Policies Inheriting Permissions

Functional Areas

Get Only

Job Requisition Data

None

Pre-Hire Process

View Only

Staffing Actions: Job Requisition Attachments

None

Staffing

View Only

Staffing Actions: Job Requisition Cost Information

None

Staffing

View Only

Staffing Actions: Job Requisition Job Details

None

Staffing

View Only

Staffing Actions: Job Requisition Qualifications

None

Staffing

View Only

Staffing Actions: Job Requisition Recruiting

None

Staffing

View Only

Staffing Actions: Job Requisition Organizations - Cost Center

None

Staffing

View Only

Staffing Actions: Job Requisition Organizations - Custom Organization

None

Staffing

View Only

Candidate Data: Background Check History

None

Recruiting

View Only

Candidate Data: Interview Feedback Results

None

Recruiting

View Only

Job Requisitions for Recruiting

None

Recruiting

View Only

Candidate Data: Employee Referrals

None

Recruiting

View Only

Candidate Data: Personal Information

  • Candidate Data: Birth Place
  • Candidate Data: Citizenship Status
  • Candidate Data: Date of Birth
  • Candidate Data: Marital Status
  • Candidate Data: National and Government IDs
  • Candidate Data: Nationalities
  • Candidate Data: Religion
  • Candidate Data: Social Benefits Data

Recruiting

View Only

My Candidates

None

Recruiting

View Only

Internal Careers

None

Recruiting

View Only

Recruiting Agency Careers

None

Recruiting

View Only

Job Requisition Data

None

Pre-Hire Process

View Only

Candidate Data: Ethnicity

None

Recruiting

View Only

Candidate Data: Gender

None

Recruiting

View Only

Candidate Data: Military Status

None

Recruiting

View Only

Internal Recommended Jobs

None

Recruiting

View Only

Staffing Actions: Job Requisition Positions

None

Staffing

View Only

Candidate Data: Disabilities

None

Recruiting

View Only

Candidate Data: Gender Identity

None

Recruiting

View Only

Candidate Data: Sexual Orientation

None

Recruiting

View Only

Candidate Data: Sexual Orientation & Gender Identity

None

Recruiting

Get Only

Manage Pre-Hire Process: Manage Pre-Hires

None

Pre-Hire Process

Get Only

Candidate Data: Other Information

None

Recruiting

View Only

Job Information

None

Jobs & Positions

View Only

Worker Data: All Positions

None

Staffing

Get Only

Worker Data: Time Off (Adjustments and Overrides)

None

Time Off and Leave

Get Only

Reports: Custom Organization View as of Date

None

Organizations and Roles

Get Only

Worker Data: Time Off

Worker Data: Time Off (Liability Reporting)

Time Off and Leave

Get Only

Worker Data: Historical Staffing Information

None

Staffing

Get Only

Worker Data: Time Off (Accrual and Time Off Adjustments/Overrides by Batch ID)

None

Time Off and Leave

Get Only

Person Data: Ethnicity Visual Survey

None

Personal Data

Get Only

Worker Data: Veteran Status Identification

None

Personal Data

Get Only

Set Up: Compensation

  • Set Up: Benchmark Jobs
  • Set Up: Commissions
  • Set Up: Compensation Elements
  • Set Up: Compensation General
  • Set Up: Compensation Rule
  • Set Up: Compensation Steps
  • Set Up: Total Rewards

Core Compensation

Get Only

Set Up: Jobs & Positions

  • Management Level: View
  • Set Up: Job
  • Set Up: Work Hours Profiles
  • Set Up: Work Shifts

Jobs & Positions

Get Only

Set Up: Currency (Compensation functional area)

None

Core Compensation

Get Only

Manage: Organization Integration

None

Organizations and Roles

Get Only

Set Up: Company

None

Common Financial Management

Get Only

Worker Data: Compensation by Organization

None

Core Compensation

Get Only

Custom Object Management

None

System

Get Only

Worker Data: Time Off (Time Off Balances)

None

Time Off and Leave

Get Only

Person Data: Gender

None

Personal Data

Get Only

Person Data: Personal Information

None

Personal Data

Get Only

Worker Data: Current Staffing Information

None

Staffing

Get Only

Integration Event

None

Integration

Get Only

Person Data: Public Work Phone Integration

None

Contact Information

Get Only

Job Information

None

Jobs & Positions

Get Only

Worker Data: All Positions

None

Staffing

Get Only

Person Data: Private Work Address Integration

None

Contact Information

Get Only

Worker Data: Performance Reviews

None

Performance Enablement

Get Only

Manage: Location

Location: View

Organizations and Roles

Get Only

Person Data: Work Phone

None

Contact Information

Get Only

Worker Data: Employee Goals

None

Performance Enablement

Get Only

Person Data: Private Work Phone Integration

None

Contact Information

Get Only

Person Data: Work Email

None

Contact Information

Get Only

Worker Data: Public Worker Reports

None

Staffing

Get Only

Worker Data: Time Off (Time Off Balances Manager View)

None

Time Off and Leave

Get Only

Reports: Pay Calculation Results for Worker

Reports: Pay Calculation Results for Worker (Audits)

Core Payroll

Get Only

Person Data: Name

Person Data: Preferred Name

Contact Information

Get Only

Person Data: Work Contact Information

None

Contact Information

Get Only

Worker Data: Time Off (Limit Overrides)

None

Time Off and Leave

Get Only

Integration Build

None

Integration

Get Only

Set Up: Employee Reviews

Set Up: Goals

Performance Enablement

Get Only

Worker Data: Self-Identification of Disability - USA

None

Personal Data

Get Only

Worker Data: Employee Reviews

None

Performance Enablement

Get Only

Worker Data: Time Off (Time Off Manager View)

None

Time Off and Leave

Get Only

Worker Data: Talent

None

  • Talent Pipeline
  • Worker Profile and Skills

Get Only

Person Data: Date of Birth

None

Personal Data

Get Only

Set Up: Position

None

Jobs & Positions

How the connector loads data

Initially, data connectors retrieve a full history for each subject to generate an initial history of events. In each subsequent data retrieval, each connector handles the data load differently.

  • Full load: All data from the source system is loaded into Visier.
  • Delta load: Only changed data is loaded into Visier. A delta load may take either the entire history or a specific number of years of history for each changed record.
  • Snapshot load: All data at a particular point in time. A snapshot load does not contain historical records or show changes over time.
  • Partial load: A subset of data is loaded into Visier.

After the initial load, this connector only retrieves data for changed records. For changed records, this connector retrieves the record's full history. You can configure how many years of history is retrieved.