Communicate Compensation Decisions

Export data spreadsheets and download employee pay letters.

Tip: Watch this video to learn how to communicate compensation decisions.

Prerequisites

Before you can communicate compensation decisions, you must first finalize them during the Review Compensation Decisions stage.

Overview

You can communicate your compensation decisions for the cycle by downloading pay letters and exporting compensation data. Download pay letters to provide to employees, or instruct managers to do so directly through their tasks. Once the cycle has been moved to the Communication stage, managers and supporting users will be notified via email that their pay letters are available for download in the application. You can monitor which employees haven’t had their pay letters downloaded to ensure everyone’s compensation decisions are communicated to them in a timely manner. You can also export and download your compensation data to spreadsheets so you can manually upload them to your organization’s HRIS system. When you have all of the necessary documents, you can close the cycle.

Download pay letters

To download a pay letter:

  1. Select the pay letters you want to download.
  2. Click the More button .

  3. Choose from the following options:
    • Click View task to view a compensation summary and download pay letters.
    • Click Export pay letters to DOCX.
    • Click Export pay letters to PDF.

Export data

To export the data or notes to a spreadsheet and start an automatic download to your computer, click Export data.

From there, you can manually import the spreadsheets into your HRIS system. Visier Smart Compensation supports a CSV file format that is template-based with comma-separated values for export. In its generic configuration, there are individual files available for download for each of the pay types that were included in the compensation cycle. These files contain the relevant data fields needed to update a typical HRIS system.

Below is an example of the base pay export file structure.

Employee ID

Email

Full Name

Adjusted Pay

Currency

Effective Date

Time Zone
Employee-17831386 Dario.Rinaldi@examplecompany.com Dario Rinaldi 40573.27 AUD 04/13/2024 UTC
Employee-40270 Gerardo.Rodriquez@examplecompany.com Gerardo Rodriquez 14947.59 USD 04/13/2024 UTC
Employee-13724998 Pau.Castillo@examplecompany.com Pau Castillo 356084.98 ARS 04/13/2024 UTC

In addition to exporting the pay types, you can also export notes and any pay band entries that were changed.

Note: Visier will work with you during onboarding to identify your target HRIS or payroll system. Visier has a library of file formats that match several common HR systems. If we do not yet have the correct format you need for your target system, we will ask you to provide appropriate documentation and add this file format to our library so that the files you export will match your requirements. To configure your application with your target system, contact your Customer Success Manager.​

Close cycle

Once the cycle is finished and you have downloaded all the necessary documents, click Close cycle.

Note: You can return to the Communication stage at any time after the cycle is closed to perform a new export or download pay letters.